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Setting up your online screening Program

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Congratulations! Your college�s online screening module has been activated. You can now customize the screening module and allow your students to access the online screening. This letter contains all the key information you will need in order to set-up and run reports for your online screening � please read all of the information carefully.

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IMPORTANT: Before you allow your students access to the screening, you must customize your site. If the site is accessed before you customize it, students will not receive the referral information to your health or counseling center and will not know where to go for help.

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Section One: customizing your online screening site

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1. Colleges will be able to customize:

a)�� The college welcome page (mandatory)

b)�� The college referral information (mandatory)

c)�� The college referral web address (optional)

d)�� The privacy policy (optional: Screening for Mental has a comprehensive privacy policy on the screening website therefore it is not necessary to develop an additional policy. To view the SMH privacy policy, go to: www.mentalhealthscreening.org/screening/privacy_policy.asp)

e)�� Additional demographic questions (please note: SMH asks key demographic information including: age, gender, year in college (freshman, junior, etc.), residence (on campus, off campus), ethnic/racial group, and whether or not a student is accessing the module as part of freshman orientation. It is recommended that you only add additional demographic questions if there is essential information you need to obtain from students.

2. To access the administration module, go to the URL www.mentalhealthscreening.org/screening/reports

3. Enter your college�s keyword and your administration module password. They are as follows:

KEYWORD: (this is the password your college chose)

ADMINISTRATION MODULE PASSWORD: (you should have received this in the mail)

(Please be sure to file this information in a safe place, as you will need it every time you want to run reports.)

4. Click on the link at the bottom of the page that reads, �Customize screening module >>�

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5. The following screen will appear (see page three for detailed instructions and sample messages. Note: the following fields are required in order to complete the customization of your screening module � Client Welcome Page and Client Referral Information):

Section Two: Sample Text to Customize your Site

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You will need to enter your college specific information into the boxes. IMPORTANT: Please try to type up the text you wish to enter beforehand as the system times out after 20 minutes of downtime and will bring you back to a log in page. This is done for security reasons. If the system does time out, please log in again and complete the customizing process.

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Sample Welcome Message:

John Doe University Health Services welcomes you to the online screening for depression, alcohol and eating disorders. This free screening is made available to all John Doe University students and is taken anonymously. The screening is provided so that you may find out � in a few minutes � whether or not professional consultation would be helpful to you.

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Sample Referral Information:

Thank you for completing the screening. To schedule a follow-up meeting with a JDU counselor, which will include a confidential discussion of screening results and available resources, please call us at: JDU Counseling and Psychiatric Services, 212-555-1234. For after hours emergencies, call 212-555-5678. If you have questions you can email us at [email protected].

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Sample Referral Web Address: http://www.johndoe.edu/counseling

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Sample Privacy Policy (see page one section 1.1.e for information on SMH�s privacy policy):

While overall data about questionnaire results is available to University Health Services, no specific information about individuals is available.

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Optional Questions:

If you submit an optional question and then decide you would like to delete that question, you must contact SMH to delete the question.

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Section Three: Placing a link to the screening on your college�s

website or intranet

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1. To facilitate log on to the system, you can have your college�s Webmaster place a link on your college�s website or intranet with the keyword embedded in the link. When a student clicks on that link, they will NOT need to enter in a password to access the screening and will be taken directly to the welcome page.

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2. To embed the keyword in a link on your college�s web page or intranet, give the following information to the Webmaster:

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https://gold-barracuda-130963.hostingersite.com/screening/login.asp?keyword=your_keyword

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Section Four: Generating Reports

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1. To generate reports, got to the administration module at https://gold-barracuda-130963.hostingersite.com/screening/reports/

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2. Enter in your keyword and password.

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3.�� Once you login, click on the link at the bottom of the page that reads, �Generate Report >>�

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4.�� Select the type of report you wish to run (i.e., depression, manic-depression, manic-depression threshold, alcohol, eating disorders � depending on the program(s) for which your school registered) and click the �Submit� button. (Note: if you receive the message, �There are no submissions yet, please try again later. Please select the browser�s Back button to go back to the previous page� no students have taken that particular screening yet.)

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You will then see the following screen:

5.�� Click the type of report you wish to run (summary or chart).

6.�� Select the time frame for when you want to run the report (Note: the reports must span at least seven days) and click on the �Generate Report� button.

7.�� Once you have generated the report you can click on the file menu and print the report.

8.�� To print summary reports in a printer friendly format, copy the report and paste it into your word processing software (i.e., Word or WordPerfect). Then manually insert page breaks where you would like them. If you need assistance with this, please contact your computer or information systems staff.

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Section Five: Modifications

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Please know that we are always trying to improve the usability of the online screening. We are in the process of developing new reports that analyze the relationships between the scores on the depression screening, manic-depression screening and manic-depression threshold questions. If you have suggestions for improvements, please feel free to email us at [email protected]

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Section Six: Liability Issues

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Screening for Mental Health�s programs are educational initiatives and all screenings are informational, not diagnostic. The online screenings, like the paper and pencil screenings held on our national screening days, are conducted anonymously, and diagnoses and treatment recommendations are not provided. Participating in screening programs may actually reduce liability, according to the liability insurance providers (see �Student Mental Health Screening: A Risk Management Perspective,� by Ann H. Franke, Esq., Vice President for Education and Risk Management, United Educators Insurance, in your Procedure Manual).

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Section Seven: Promoting the Online Screening to your Students

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For ideas on promoting your online screening, please see the online screening section of your Procedure Manual

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Section Eight: Technical Assistance

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If you have need assistance with your online screening:

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Option One: go to the Screening for Mental Health online technical assistance web page at www.mentalhealthscreening.org/ta. If you cannot find the answer to your question online go to option number two.

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Option Two: email [email protected] with your question and we will respond to you within 24 hours.

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Option Three: call the Screening for Mental Health office at 781-239-0071 and ask for assistance. Please try the two options above before you call the SMH office.

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Thank you again for registering for our Comprehensive College Initiative. Good luck with your screenings!

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